Terms of Service

PassportPilot is an independent web-based guidance and preparation tool designed to help users better understand the U.S. passport process.

• Identify which passport form may apply to their situation
• Use guided form wizards to prepare information for official passport forms
• Generate PDF drafts for review
• Estimate passport-related fees
• Get general informational guidance through an AI assistant
• Understand passport photo requirements

PassportPilot is not affiliated with, endorsed by, sponsored by, or operated by the U.S. Department of State, the U.S. Government, or any federal, state, or local government agency. PassportPilot is not an official government service.

By using PassportPilot, you represent that:

• You are legally able to agree to these Terms, or you are using PassportPilot under the supervision of a parent, guardian, or authorized adult.
• Any information you provide through PassportPilot is truthful, accurate, and complete to the best of your knowledge.
• If you use PassportPilot on behalf of another person, including a child or dependent, you are authorized to do so.

You remain solely responsible for:

• Reviewing all information generated by PassportPilot before relying on it
• Confirming that your forms, documents, fees, and application steps match the current official requirements
• Completing all required fields, signatures, declarations, and supporting document steps required by the U.S. Department of State or any acceptance facility
• Deciding whether and when to submit any application materials

PassportPilot does not submit passport applications on your behalf, does not represent you before any government agency, and does not guarantee that any form, draft, or guidance will be accepted.

PassportPilot may include an AI-powered assistant that provides general informational guidance in English and Spanish.

By using the AI assistant, you understand and agree that:

• AI-generated responses are for general informational purposes only
• AI-generated responses are not legal advice, immigration advice, tax advice, or official government instructions
• AI output may sometimes be incomplete, imprecise, or outdated
• You must independently verify important information before acting on it

PassportPilot does not guarantee the accuracy, completeness, or suitability of AI-generated responses and is not responsible for actions taken or not taken in reliance on those responses.

PassportPilot's form tools are intended to help users prepare information and organize application materials. They are not a substitute for carefully reviewing official forms and instructions.

By using these features, you acknowledge and agree that:

• PDF drafts generated by PassportPilot are for preparation and review purposes only
• A generated PDF draft is not an official submission and is not automatically filed with any government agency
• PassportPilot may intentionally leave certain sensitive, handwritten, notarized, or in-person fields blank
• You are responsible for reviewing each draft carefully and for completing all required fields, signatures, declarations, and supporting document steps under official instructions
• PassportPilot does not guarantee that any draft or prepared form will be accepted by a passport acceptance facility or the U.S. Department of State

If you choose to use any sharing, office-delivery, or email-delivery feature, you authorize PassportPilot to generate and transmit the relevant draft, form data, and related submission details through its service providers to the destination designated by that feature. You are solely responsible for confirming that you are authorized to share that information and that the destination is appropriate.

PassportPilot is a private, independent platform. Using PassportPilot does not guarantee:

• Approval of any passport application
• A specific processing time
• Expedited handling
• Appointment availability
• Priority access at any office
• That PassportPilot's guidance reflects the latest government changes at the exact moment you apply

Final decisions about passport eligibility, required documents, fees, and application approval are made solely by the relevant government authorities.

You agree not to:

• Use PassportPilot for any unlawful, fraudulent, or misleading purpose
• Submit false or unauthorized information
• Attempt to reverse-engineer, disrupt, overload, probe, scrape, or interfere with PassportPilot or its infrastructure
• Use PassportPilot to build, train, copy, benchmark, or support a competing product in a way that violates applicable law or these Terms
• Use the AI assistant for abusive, harmful, or clearly unrelated misuse of the service

We may suspend, restrict, or terminate access if we reasonably believe you have violated these Terms or created risk for PassportPilot, its users, or its service providers.

PassportPilot, including its branding, original site design, original written content, software code, user interface, form wizard structure, prompts, and workflow logic, is owned exclusively by Eric Daniel Rodriguez and Alex Daniel Rodriguez and is protected by applicable intellectual property laws.

These Terms do not claim ownership over:

• Official government forms
• Official government instructions
• Third-party trademarks
• Third-party content used under license, permission, or applicable law

You may not copy, reproduce, republish, reverse-engineer, distribute, sell, license, or create derivative works from PassportPilot's protected content or technology.

PassportPilot may rely on or link to third-party services, tools, or websites, including government websites and service providers that support features such as AI responses, hosting, or email delivery.

PassportPilot is not responsible for third-party websites, third-party policies, or third-party service interruptions, errors, or data practices. Your use of third-party services may also be subject to those providers' own terms and policies.

PassportPilot is provided on an "as is" and "as available" basis.

To the fullest extent permitted by law, PassportPilot and its owners disclaim all warranties, express or implied, including warranties of accuracy, completeness, reliability, merchantability, fitness for a particular purpose, title, non-infringement, and uninterrupted availability.

We do not warrant that:

• PassportPilot will always be available, secure, or error-free
• The service will always produce accurate, complete, or current guidance
• Any issue or defect will always be corrected
• Use of PassportPilot will lead to a successful application result

To the fullest extent permitted by law, Eric Daniel Rodriguez and Alex Daniel Rodriguez, and any affiliates, contractors, licensors, or service providers working with PassportPilot, will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of data, revenue, profits, goodwill, or opportunity arising out of or related to your use of, or inability to use, PassportPilot.

This limitation applies whether the claim is based on contract, tort, negligence, strict liability, or any other legal theory, even if PassportPilot was advised of the possibility of such damages.

To the fullest extent permitted by law, PassportPilot's total aggregate liability for any claim arising out of or related to the service will not exceed the greater of:

• The amount you paid, if any, to use PassportPilot in the three months before the event giving rise to the claim, or
• $0 if you used PassportPilot without charge

Some jurisdictions do not allow certain limitations of liability, so some of the above limitations may not apply to you.

We may suspend, limit, or terminate your access to PassportPilot at any time, with or without notice, if we believe:

• You violated these Terms
• Your use creates legal, operational, or security risk
• Your use harms PassportPilot, other users, or third parties

You may stop using PassportPilot at any time.

Sections of these Terms that by their nature should survive termination will survive, including ownership, disclaimers, limitation of liability, governing law, and dispute-related provisions.

If your city, municipality, or government office has entered into a written licensing agreement with PassportPilot, the scope of services provided is defined exclusively by that written agreement. No verbal representation, demonstration, proposal, or informal communication expands or modifies the scope of that agreement. Nothing in any licensing agreement transfers ownership of PassportPilot, its source code, design, content, or any intellectual property to the licensee. All ownership remains exclusively with Eric Daniel Rodriguez and Alex Daniel Rodriguez.

We may update these Terms from time to time. When we do, we will update the "Last Updated" date at the top of this page.

Your continued use of PassportPilot after updated Terms are posted means you accept the revised Terms.

These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles.

Any dispute arising out of or relating to these Terms or your use of PassportPilot shall be brought exclusively in the state or federal courts located in Miami-Dade County, Florida, unless applicable law requires otherwise.

Before filing a formal legal claim, the parties agree to make a good-faith effort to resolve the dispute informally.

If you have questions about these Terms, you may contact: